Documents for the departure of children abroad. Questions and answers.
For those who wish to travel abroad and want to take a child with them, and doing this for the first time, the question will be relevant - what documents are needed for this, how to process these documents, how long it will take, etc.
We are ready to answer your questions.
What documents do children need to travel abroad?
According to Ukrainian legislation, it is indicated that a child can travel abroad on one of the following types of documents:
1. An entry made about the child in international passport the parent with whom he travels abroad;
2. On a separate travel document of the child
3. According to your own foreign passport.
How can I make an entry about the child in my passport, what do I need for this?
In accordance with the rules for issuing international passports, information about the child must be entered in the passport of the parent accompanying him on this trip.
What documents are required to register a child:
1. Application from a parent to include a child in his passport
2. A copy of the parent's internal passport certified by the owner's signature (pages with personal data and registration) and the original passport of the second parent
3. Notarized application from both parents for the execution of the DPD
5. For children aged 5 years and older, it is additionally necessary to submit 4 color photos of the child sized 3.5x4.5 on matte paper (80% of the face, white background)
6. If the child is 16 years old, then the child's passport must also be provided
Please note that, according to international rules and domestic legislation of most countries, if a child entered in the parent's passport enters a foreign country, the child's data must be entered in the parent's visa.
How to issue a children's travel document, what is needed for this and in what cases is it issued?
In accordance with the Rules for Issuing Foreign Passports, if a child needs to travel abroad independently, he/she is issued their own travel document. A children's travel document is issued to children from 5 years old and for a period of 3 years or until the age of 18 summer age.
To issue a child travel document, the following documents are required:
For children under 16:
An application (we will fill it out) from the parents about the issuance of a travel document;
Parents' permission to issue a children's travel document, notarized. (Please note! The address of residence must be indicated in the notarial statement as in the civil passport)
Original or notarized copy of birth certificate;
Certified by the signature of the owner, a copy of the certificate of one of the parents on the assignment of an identification code or the original
Minor children from 16 to 18 years old:
An application (we will fill it out) from the child about issuing a travel document for him;
Original and certified copy of the child's passport;
Parents' permission to issue a children's travel document, notarized. (Please note! The address of registration must be indicated in the notarial statement as in the civil passport);
Certified by the owner's signature, copies internal passports both parents (pages with personal data and registration);
Original or notarized copy of birth certificate;
4 color photos of a child sized 3.5x4.5 on matte paper;
Certified by the signature of the owner, a copy of the certificate of one of the parents on the assignment of an identification code.
In what cases can a child under the age of majority be issued a passport? What documents are required for this?
In accordance with clause 4 of the Rules for Issuing Foreign Passports, if a child needs to travel independently for temporary or permanent residence abroad, a foreign passport can be issued for him.
In accordance with paragraph 8 of the Procedure for Proceedings on Applications for the Issuance of Foreign Passports, before a citizen reaches the age of 18, a foreign passport is issued instead of a travel document for the following periods:
for 10 years - in case of departure for permanent residence abroad of a child who was adopted by the family foreign citizens
for 10 years - in case of departure abroad by persons who have reached the age of 16, to countries requiring a passport, or departure for study, permanent residence, long-term business trip, internship, contract work or treatment;
for 3 years - in case of departure abroad of persons under 16 years of age to countries requiring a passport.
For registration of a passport for persons under the age of 18, such documents are submitted.
Young children under 16:
1. An application (we will fill it out) from the parents about issuing a foreign passport for the child
3. Parents' permission to issue a foreign passport, notarized;
4. Certified by the signature of the owner, copies of the internal passports of both parents (pages with personal data and registration);
5. Original or notarized copy of birth certificate;
6. 4 color photos of a child sized 3.5x4.5 on matte paper;
7. Certified by the signature of the owner, a copy of the certificate of one of the parents on the assignment of an identification code.
Minor children from 16 to 18 years old:
1. An application (we will fill it out) from a child about issuing a foreign passport for him
2. A document confirming the need to issue a foreign passport instead of a child's travel document;
3. Original and certified copy of the child's passport;
4. Parents' permission to issue a foreign passport, notarized;
5. Certified by the signature of the owner, copies of the internal passports of both parents (pages with personal data and registration);
6. 4 color photos of the child sized 3.5x4.5 on matte paper.
It must be taken into account that:
Article 313 of the Civil Code of Ukraine determines that individual, who has not reached 16 years of age, has the right to leave Ukraine only with the consent of the parents (adoptive parents), guardians and accompanied by them or accompanied by persons authorized by them with the provision of documents on this. At the same time, an individual who has reached the age of sixteen has the right to free independent travel outside Ukraine.
How our company is ready to help you in this case:
1. We will provide advice on the preparation of documents and the preparation of a package of necessary documentation for the departure of a child abroad
2. We provide expedited clearance documents for entering a child into the parent's passport, for issuing a DPD (children's travel document) and for issuing a passport for a person who has not reached the age of majority.
3. Payment state fees and other official payments related to paperwork for children traveling abroad
A children's international passport of Ukraine in 2017 will be needed for a child traveling abroad. Visually, the crust proving the identity of a young citizen abroad is no different from a document for an adult. There are no marks on it that the passport belongs to a minor. Making a children's passport in Ukraine is a fairly simple procedure. It is only necessary to submit certain documents and pay for the service rendered and a passport form.
Young residents of Ukraine, going on a foreign tour, a passport is required without fail. And, regardless of age. In 2017 get children's document became faster and easier. Making a crust is not associated with bureaucratic red tape and other difficulties.
The Migration Service of Ukraine (DMS) has stopped issuing travel documents for children. In 2017, a son or daughter cannot be entered in the parents' passport. Difficulties for families who ordered certificates before this date, the innovation did not deliver. They have the right to use the existing papers until their expiration.
Important! The deadline for using children's passes is 2018. After that, the passport will become the only identity card for foreign travel.
In 2017, young Ukrainians who go on a visit abroad are given individual passports. Acquisition of a crust is a prerequisite for traveling to another country. Only Belarus is ready to let Ukrainian citizens with a national identity card into its territory. To travel to other countries of the world, you will need a passport and a visa.
This is what a child pass looks like
At what age do you need a passport
The application and accompanying papers are submitted for a child of any age. At the request of the mother and father, the design of the crust is available even for newborns. Children's passports are ordered for children under 16 years of age.
At the age of 16, citizens of Ukraine are given a general identity card. And young people have the right to apply for an adult passport and request it on their own. The validity of this document is 10 years.
Parental Consent Sample for Issuing an Identity Card for Children to Travel Overseas
How long is a child's passport valid?
As of 2017, the child's foreign passport is valid for 4 years. After 4 years, the certificate will have to be reissued. Previously, the validity of a travel document giving the right to cross the border was 3 years. With the introduction of new norms of the law, the issuance of such travel cards has ceased.
The nuances of biometrics
In 2017, Ukraine adopted 2 types of identity cards for citizens abroad:
- Old international identity card.
- Biometric passport with a chip.
It is impossible to issue a biometric passport without fingerprinting. However, fingerprints are not taken from children under 12 years of age. Therefore, a document for foreign trips of a Ukrainian under 12 years old is an old-fashioned booklet.
Older children - at the written request of their parents - are given a biometric crust. It has an embedded chip with sensitive personal data.
Who is applying
A young citizen under 16 years of age is not entitled to independently apply for a passport. Adults do it for him. Children under 12 do not even have to be accompanied by older family members.
The documents
Father and mother come to the nearest VHI department (registration at the place of residence is not important). Presence of both parents is desirable. It is not required to notarize the permission to issue a passport.
| Age | The presence of a young citizen in the VHI department | What to take with you | Submission Process |
|---|---|---|---|
| From birth to 12 years | Not necessary |
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| 12 to 14 years old | Mandatory (if the child is ill, a certificate from the doctor is presented) |
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| 14 to 16 years old | Mandatory (in case of illness, a certificate from a medical institution is required) |
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According to the new rules, the application form for issuing a foreign passport is not handed over to parents. The form is filled in by the voluntary health insurance officer, and the applicants check the entered data and sign.
Photo Requirements
- Glossy.
- On a white background.
- The face takes up 80% of the photo.
Nuances of applying for a children's passport
Nuances when submitting documents by only one parent
- If the mother or father is absent for any reason, the documents are submitted by one parent. The absent adult writes a statement, which is certified by a notary. If the citizen is abroad, the application is certified by the consulate of Ukraine.
- If the parents are divorced, only the mother/father brings the documents. Additionally provided:
- Divorce certificate.
- Some departments of the migration service ask for a certificate of family composition (form No. 3 from the Housing Office).
- If a son/daughter is raised by a single mother, she comes to the VHI unit. Additionally provided:
- Certificate from the registry office on the record of the child according to the mother.
- If one of the parents is a foreigner, the documents are submitted by the Ukrainian parent. Additionally provided:
- Confirmation of the child's citizenship.
- Foreign parent's passport.
The cost of a child's passport
Children under 16 years of age do not pay the state duty for the issuance of a certificate (in 2017, its cost is 170 hryvnia).
The laws of Ukraine state that children under 16 have the right to travel abroad in the presence of their parents/guardians/accompanying persons. If a young tourist travels only with his mother / father, the second parent must draw up consent for the departure of his son / daughter. In the case of a trip with an accompanying person, a similar permission from both parents will be required. The paper indicates the country of departure and the length of stay. Such documents are certified by a notary.
Travel documents for a child in Ukraine
Small citizens of Ukraine can travel abroad with their own identity - a child's travel document for traveling abroad, or being entered in the passport of one of the parents. In some cases, it is possible to issue your own "adult" passport.
A small but rather unpleasant feature of children's documents is that they can be issued only by contacting the OVIR at the place of registration.
Another option, simpler, but also more expensive: contact an intermediary firm, which, for a fee, will "solve the issue."
Unfortunately, the interregional passport issuing centers, which have gained fame as transparent and understandable OVIRs, are not involved in issuing children's travel documents. True, there you can enter the data of the child, but only when applying for a passport.
Travel document of a child for traveling abroad - "children's passport"
The blue book of a child's travel document, which is popularly called a children's passport, will allow the child to travel abroad both with their parents and accompanied by other adults (grandmother, nanny, head of the school group, airline representatives) - with the permission of the parents.
But even if you always travel with a child, please note that some embassies require or may require children to have a separate travel document.
Such a document is valid for only 3 years, or until the age of 18, if the child is "almost 18 years old."
Please note: in order to issue a travel document for a child to travel abroad, a notarized consent of both parents or a court decision is required if one of the parents does not give his consent.
Travel document of a child for traveling abroad: a package of documents
The standard package of documents for obtaining a child travel document includes:
1. Child's birth certificate + 1 copy
2. If the child is 16 years old, then take a passport, as well as a photocopy of 1.2 of its pages and a page with a stamp about the place of the last registration.
3. 4 photographs 3.5 x 4.5 cm - necessarily matte.
4. Notarized statement on behalf of both parents.
5. Civil passports of both parents.
6. Form No. 3 from the housing and communal services - if the parents are registered in different places and the child is under 16 years of age.
7. Identification code of the child (if any) or one of the parents.
8. Receipts for payment of services for issuing a travel document, as well as for providing a document form. Details and amounts for payment are usually listed on the OVIR bulletin board, so pay a warning visit in advance. If you draw up a document through an intermediary, receipts are not needed.
Travel document of a child for traveling abroad: terms and cost.
According to the law, issuance of a travel document for a child can take up to 3 months, but in practice, registration is completed within 30 calendar days from the date of submission of documents. If you need it urgently, then the document can be issued in 10 working days, and even in 3 days - for a fee.
In OVIR at the place of registration, a travel document will cost quite inexpensively: 30 UAH. 35 kop. costs registration and another 20 UAH. 40 kop. have to put it on the form. Total - 50 UAH. 75 kop.
More urgent registration - in 10 working days, costs 60 UAH. 70 kop. Total - 81 UAH. 10 kop. total.
However, the need to issue a child's travel document exclusively at the place of registration is given bread to intermediary firms that ask for a child's travel document from 400 UAH. up to 900 UAH The farther your place of registration from OVIR, where the company "resolves issues" - the more expensive.
Entering data about the child in the parent's passport.
If you plan to travel with a child, you can not draw up a separate document, but enter the data and photo of the child in the passport of one of the parents.
Children under 5 years old do not need to paste a photo. However, as our experience shows, a photo of a child in a passport, even at an earlier age, helps to avoid many questions at the border.
You can enter information about children in the passport at the OVIR at the place of registration, through an intermediary firm or at the interregional center for issuing passport documents, but only when you issue your own passport there.
To enter information into the passport of one of the parents, the permission of the other parent is not needed, which makes this option more convenient for spouses in a divorce, for example.
Please note that when leaving the country with a child, a notarized permission from the other parent is still required.
Entering the child's data into the parent's passport: a package of documents.
Standard package of documents for entering information into the parent's passport:
1. Passport of the parent, where the child's data will be entered.
2. Child's birth certificate + 1 copy.
3. 2 matte photographs of the child 3x4 cm or 3.5x4.5 cm.
4. Receipt of payment of state duty and clearance services.
Entering the child's data into the parent's passport: terms and cost.
Entering the child's data into the parent's passport takes from 3 working to 30 calendar days.
The cost of the data entry service depends on the execution time and place of registration.
According to the legislation, entering the child's data into the parent's passport for 3 working days costs 41 UAH. 12 kop., for 10 days - 18 UAH. 63 kop. plus the payment of state duty in the amount of 8 UAH. 50 kop. For 30 calendar days, you must enter the children for free.
In the Interregional Center for Issuing Passport Documents in Bortnichi, they will ask for 18 UAH for entering data on children. 63 kop. for 30 days of registration and 37 UAH. 26 kop. for processing within 10 business days. In this case, the fee is not charged, since information about children is entered simultaneously with the issuance of a passport.
Intermediary firms ask for this service from 150 UAH. up to 400 UAH depending on the place of registration of the parent and the timing of execution.
"Adult" passport up to 18 years
In Ukraine, children usually receive a passport after the age of 18. However, the legislation lists cases when it is possible to obtain a passport earlier.
Clause 8 of the Procedure for Proceedings on Applications for Issuance of Passports of a Citizen of Ukraine for Traveling Abroad and Travel Documents of a Child states that a child can obtain a passport up to 18 years of age:
1. In case of travel to countries where a passport with more than early age(Czech Republic, Portugal, Spain)
2. When traveling abroad for permanent residence, on a long-term business trip, internship, study, work or treatment - from the age of 16
3. In case of traveling abroad to participate in the events of international organizations, which requires a passport
Children from 16 years old can get a passport valid for 10 years, up to 16 years old - for a period of 3 years.
Children's travel document or the so-called “children's passport” is an official document that allows minors from birth to 17.5 years of age, including to independently cross the border of Ukraine, both with their parents and accompanied by other adults. It is also an identity card abroad. It can be issued only by contacting the OVIR at the place of registration.
The validity of such a document is usually limited to 3 years, or in some cases until the age of majority. To issue a travel document, a notarized consent of the child's parents is required, if one of the parents does not give his consent, a court decision, a birth certificate, a passport, 4 photographs 35x4 mm, a receipt for payment. If the child is over 16 years old, the original passport and photocopies of the parents' civil passports will also be required. If there is no second parent, you will additionally need a document confirming this fact + TIN and a certificate from the Housing Office confirming that the child lives with one parent. To replace the old travel document, you just need to issue a new one by contacting the OVIR with the same list of documents. You can issue a travel document for a child without his presence. As a rule, up to 14 years of age a travel document is not needed (with the exception of some Schengen countries and some others), but, however, after reaching the age of 14, they will not be allowed through customs without a travel document.
The legislation of Ukraine also provides for cases when a passport can be obtained before reaching the age of 18. According to clause 8 of the Procedure for Proceedings on Applications for Issuance of Passports of a Citizen of Ukraine for Traveling Abroad, a child can obtain a foreign passport up to 18 years of age:
1. In case of travel to countries where a passport is required from an earlier age (Czech Republic, Portugal, Spain).
2. When traveling abroad for permanent residence, on a long-term business trip, internship, study, work or treatment - from the age of 16.
3. In case of traveling abroad to participate in the events of international organizations, which requires a passport
Children from 16 years old can get a passport valid for 10 years, up to 16 years old - for a period of 3 years.
In some cases, in Russia, a notarized translation of a child's travel document is required to perform various actions. In our company, you can short time to translate all documents from Ukrainian language, including the travel document. You can order a translation by using our order form through the LEGAL-TRANS website.
Recently, more and more people are talking about children's passports and travel documents for traveling abroad. After all, in May, at the Rome Summit of the European Partnership, the issue of granting Ukraine visa-free regime with the EU. Because with biometric passports the issue is almost resolved, their issuance is already being established in the regions, then the issue of passports for children also arises. They will now be issued almost from birth. For those whose child is included in old passport, the entry remains valid. But from April 1, children will no longer be entered in the passports of their parents. There are two ways out - or get a travel document.
We have already written about obtaining international passports, but more about travel documents for a child. In order to obtain a travel document for a child in Ukraine, you need to contact the State Migration Service.
How much does a child's travel document cost?
The cost of the procedure as of April 1, 2015 is UAH 30.35, the cost of the form is UAH 24. If you need to quickly issue a travel document for your child, then you will have to pay twice as much (however, as with a regular passport for adults). The cost of obtaining a travel document for a child in this case will be 60.70 for the service and 24.0 for the form.
How to get a service for issuing a travel document for a child in Ukraine?
1. Apply. If the child is 16-18 years old, then he can do it on his own, if less, then the legal representative of the child, one of the parents or guardian, must apply.
2. Required package of documents for the child to travel abroad and issue a travel document:
- Application (full name, number and series of passport, issuer, place of residence, contact phone number).
- Receipt of payment for the cost of the service for issuing a travel document and the cost of the form.
- If the child will travel alone without parents - a notarized power of attorney (the same applies to cases where the parents are not married, and the child lives with one of the parents). If in this case the parent is against it, then it can be challenged in court. If the children are 14-18 years old, then the application specifies the absence of circumstances that could prevent the departure.
- Passport of a citizen of Ukraine, and for children who have not reached the age of 16 - a birth certificate.
- The consent of a child aged 14-18, in writing and certified by a notary, is necessary if he leaves for a permanent place of residence.
- Three photographs 35x45 mm
Terms of consideration of the application
An application for issuing travel documents for traveling abroad is being considered up to 30 working days (if urgent - up to 10).
If there are circumstances that require urgent departure (this may be an illness, death of a relative, etc.), then documents are drawn up for three days.
If a Ukrainian child travels abroad with a foreign adopter, then a passport is issued within 10 working days.
If the child leaves with his parents (emigrates), then documents can be issued up to 3 months.
The document will be valid for up to three years or until reaching the age of 18.
- Law of Ukraine "On the order of entry from Ukraine and entry into Ukraine of the citizens of Ukraine"
- Decree of the Verkhovna Rada of Ukraine dated 26.06.1992 No. 2503-XII “On the confirmation of the regulation on the passport of a citizen of Ukraine, on the certificate of the people on the passport of a citizen of Ukraine for entry beyond the cordon”
- Decree to the Cabinet of Ministers of Ukraine dated 31.03.1995 No. 231 “On the approval of the Rules for issuing and issuing a passport of a citizen of Ukraine for traveling abroad and a travel document for a child, their time stamp and examination”
- Decree to the Cabinet of Ministers of Ukraine dated July 26, 2011 No. 1098 “Acts of food support for MVS and VMI paid services”